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DSpace captures, distributes and preserves digital research products. Here you can find articles, working papers, preprints, technical reports, conference papers and data sets in various digital formats. Content grows daily as new communities and collections are added to DSpace.
Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items.
| BROWSE | top |
Browse allows you to go through a list of items in some specified order:
| SEARCH | top |
To search all of DSpace, use the yellow search box at the top of the navigation bar on the left (or the search box in the middle of the home page)
To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page.
- The word(s) you enter in the search box will be searched against the title, author, subject abstract, series, sponsor and identifier fields of each item's record.
- The search engine ignores certain words that occur frequently in English, but do not add value to the search. Example: "the", "and", "by"..
- Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:
select will retrieve selects, selector, selectman, selecting.
- The search engine automatically expands words with common endings to include plurals, past tenses ...etc.
- To search using multiple words as a phrase, put quotation marks (") around the phrase.
- Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result.
- Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search
- The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED !
AND - to limit searches to find items containing all words or phrases combined with this operator, e.g.
Aita AND Francisco will retrieve all items that contain BOTH the words "Aita" and "Francisco".
OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator
Aita OR Francisco will retrieve all items that contain EITHER the words "Aita" or "Francisco".
NOT - to exclude items containing the word following this operator, e.g.
Aita NOT Francisco will retrieve all items that contain the word "Aita" EXCEPT those also containing the word "Francisco".
Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.
(AITA OR FRANCISO) AND (MICHEL OR BIZKAIA)
ADVANCED SEARCH top The advanced search page allows you to specify the fields you wish to search, and to combine these searches with the Boolean "and", "or" or "not".
You can restrict your search to a community by clicking on the arrow to the right of the top box. If you want your search to encompass all of DSpace, leave that box in the default position.
ISO Codes Languages
- Spanish = es
- Basque = eu
- French = fr
- English = en
- Italian = it
- Latin = la
Then select the field to search in the left hand column and enter the word or phrase you are searching in the right hand column. You can select the Boolean operator to combine searches by clicking on the arrow to the right of the "AND" box.
Note: You must use the input boxes in order. If you leave the first one blank your search will not work.
COMMUNITIES, SUB-COMMUNITIES AND COLLECTIONS top Currently the only Communites of MDT is Memoria Digital Vasca. Within this is the Sub Communities Patrimonio Bibliográfico and in turn within that Sub Communities are Collections Monografías and Manuscritos, in each of these collections are items associated with each.
SIGN ON TO DSPACE top When you access an area of DSpace that requires authorization, the system will require you to log in. All users can register to become subscribers. Some restricted functions, such as content submission, require authorization from the community
Before you log in for the first time, you will need to click on "register with DSpace" and follow the instructions. After that, you will need to enter your e-mail address and password in the log-in form that appears. Your e-mail address should include your username and domain name. It is not case sensitive.
Example: nombre@fsancho-sabio.es
Type your password exactly as you entered it originally. It is case sensitive. Be sure to click on the "log in" button to continue.
SUBMIT top Stopping during the Submission Process:
At any point in the submission process you can stop and save your work for a later date by clicking on the "cancel/save" button at the bottom of the page. The data you have already entered will be stored until you come back to the submission, and you will be reminded on your "My DSpace" page that you have a submission in process. If somehow you accidentally exit from the submit process, you can always resume from your "My DSpace" page. You can also cancel your submission at any point.
Progress Bar - Oval Buttons at Top of Page:
At the top of the submit pages you will find 6 oval buttons representing each step in the submission process. As you move through the process these ovals will change color. Once you have started you can also use these buttons to move back and forth within the submission process by clicking on them. You will not lose data by moving back and forth.
Select Collection:
Click on the arrow at the right of the drop-down box to see a list of Collections. Move your mouse to the collection into which you wish to add your item and click.
(If you are denied permission to submit to the collection you choose, please contact your EMD Administrator for more information.)
You must be authorized by a community to submit items to a collection. If you would like to submit an item to DSpace, but don't see an appropriate community, please contact your EMD Administrator to find out how you can get your community set up in DSpace.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
SUBMIT: Describe Your Item - Page 1 top of submit top If you respond "yes" to any of the questions on this page, you will be presented with a modified input form tailored to capture extra information. Otherwise you will get the "regular" input form.
* More than one title - Sometimes an item has more than one title, perhaps an abbreviation, acronym, or a title in another language. If this is the case, and you want this information captured, click in the "yes" box.
* Previously issued - New items that have NOT been previously published or distributed will be assigned an issue date by the system upon DSpace distribution. If you are entering older items that have already been distributed or published, click in the "yes" box. You will receive a form prompting you for several pieces of information relating to publication.
* Multiple files - An item can consist of more than one file in DSpace. A common example of this would be an HTML file with references to image files (such as JPG or GIF files). Another example of this would be an article supplemented with a video simulation and a data file. If you are submitting more than one file for this item, click in the "yes" box.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
SUBMIT: Describe Your Item - Page 2 top of submit top The information you fill in on these two screens will form the metadata record that will enable users to retrieve your item using search engines. The richer the metadata, the more "findable" your item will be, so please take the time to fill in as many fields as are applicable to your item.
Author:
This can be a person, organization or service responsible for creating or contributing to the content of the item. By clicking on the "Add More" button you can add as many authors as needed. Examples:
Title:
Enter the full and proper name by which this item should be known. All DSpace items must have a title!
Other Title: (note - this input box appears only if you indicated on the first page that the item has more than one title.)If your item has a valid alternative title, for instance, a title in another language or an abbreviation, then enter it here.
Date of Issue: (note - this input box appears only if you indicated on the first page that the item has been previously published or distributed. If DSpace is the first means of distribution of this item, a date will be assigned by the system when the item becomes a part of the repository.)
If your item was previously published or made public, enter the date of that event here. If you don't know the month, leave the default "no month"; otherwise select a month from the drop-down box. If you don't know the exact day, leave that box empty.
Publisher: (note - this input box appears only if you indicated on the first page that the item has been previously published or distributed.)
Enter the name of the publisher of this item.
Citation: (note - this input box appears only if you indicated on the first page that the item has been previously published or distributed.)
Enter citation information for this item if it was a journal article or part of a larger work, such as a book chapter. For journal articles, include the journal title, volume number, date and paging.
For book chapters, include the book title, place of publication, publisher name, date and paging.
Series/Report No.:
Some of the collections in DSpace are numbered series such as technical reports or working papers. If this collection falls into that category, then there should be a default value in the Series Name box which you should not change, but you will have to fill in the assigned number in the Report or Paper No. input box. Examples:
Identifiers:
If you know of a unique number or code that identifies this item in some system, please enter it here. Click on the arrow to the right of the input box, and select from one of the choices in the drop down menu. The choices refer to:
Govt.doc # - Government Document Number - e.g. NASA SP 8084
ISBN - International Standard Book Number - e.g. 0-1234-5678-9
ISSN - International Standard Serial Number - e.g. 1234-5678
ISMN - International Standard Music Number - e.g. M-53001-001-3
URI - Universal Resource Identifier - e.g.. http://www.dspace.org/help/submit.html
Other - An unique identifier assigned to the item using a system other than the above
Type:
Select the type of work (or genre) that best fits your item. To select more than one value in the list, you may have to hold down the "ctrl" or "shift" key.
Language:
Select the language of the intellectual content of your item. If the default (English - United States) is not appropriate, click on the arrow on the right of the drop down box to see a list of languages commonly used for publications, e.g.
If your item is not a text document and language is not applicable as description, then select the N/A choice.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
SUBMIT: Describe Your Item - Page 3 top of submit top Subject/Keywords:
Please enter as many subject keywords as are appropriate to describe this item, from the general to the specific. The more words you provide, the more likely it is that users will find this item in their searches. Use one input box for each subject word or phrase. You can get more input boxes by clicking on the "add more" button. Examples:
Your community may suggest the use of a specific vocabulary, taxonomy, or thesaurus. If this is the case, please select your subject words from that list. Future versions of DSpace will provide links to those lists.
Abstract:
You can either cut and paste an abstract into this box, or you can type in the abstract. There is no limit to the length of the abstract. We urge you to include an abstract for the convenience of end-users and to enhance search and retrieval capabilities.
Sponsors:
If your item is the product of sponsored research, you can provide information about the sponsor(s) here. This is a freeform field where you can enter any note you like. Example:
Description:
Here you can enter any other information describing the item you are submitting or comments that may be of interest to users of the item.
Click on the "next" button to proceed, or "cancel/save" button to stop and save or cancel your submission.
SUBMIT: Upload a File top of submit top There are two methods of entering the name of the file you wish to upload: Type the full path and file name into the input box and then click on the "next" button in the lower right hand corner of the screen or click on the "browse" button and a window showing your files will appear. You can navigate through your directories and folders until you find the correct file to upload. Double-click on the file name you wish to upload, and the name will be entered into the input box.
Once the correct file name is in the input box, click on the "next" button to proceed.
If you specified at the beginning of the submit process that you had more than one file to upload for this item, you will see an input box marked "File Description". The information you provide here will help users to understand what information is in each file, for instance, "main article" or "images" or "computer program" or "data set". Enter file descriptions for each item, and click on the "next" button to proceed.
SUBMIT: File Formats top of submit top After you have uploaded a file, check the information in the table to make sure it is correct. There are two further ways to verify that your files have been uploaded correctly:
- Click on the filename. This will download the file in a new browser window, so that you can check the contents.
If you're only uploading one file, click on "Next" when you're happy that the file has been uploaded correctly.
If you're uploading more than one file, click on the "Add Another File" button (this will appear if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you are satisfied that all files for this item have been successfully uploaded, click on the "Next" button.
If you're uploading an HTML page with embedded files, click on the "Add Another File" button, and upload all files or bitstreams referenced in the html page. After all the are uploaded, in the column marked "Primary Bitstream", select the bitstream or file that is the index page or the top page for the web page. This will ensure that all of your embedded files will display properly on the HTML page. Then click on the "Next" button.
SUBMIT: Verify Submission top of submit top This page lets you review the information you have entered to describe the item. To correct or edit information, click on the corresponding button on the right, or use the oval buttons in the progress bar at the top of the page to move around the submission pages. When you are satisfied that the submission is in order, click on the "Next" button to continue.
Click on the "Cancel/Save" button to stop and save your data, or to cancel your submission.
SUBMIT: License top of submit top DSpace requires agreement to this non-exclusive distribution license before your item can appear on DSpace. Please read the license carefully. If you have any questions, please contact your EMD Administrator.
SUBMIT: Submission Complete top of submit top Now that your submission has been successfully entered into the DSpace system, it will go through the workflow process designated for the collection to which you are submitting. Some collections require the submission to go through editing or review steps, while others may immediately accept the submission. You will receive e-mail notification as soon as your item has become a part of the collection, or if for some reason there is a problem with your submission. If you have questions about the workflow procedures for a particular collection, please contact the community responsible for the collection directly. You can check on the status of your submission by going to the My DSpace page.
HANDLES top When your item becomes a part of the DSpace repository it is assigned a persistent URL. This means that, unlike most URLs, this identifier will not have to be changed when the system migrates to new hardware, or when changes are made to the system. DSpace is committed to maintaining the integrity of this identifier so that you can safely use it to refer to your item when citing it in publications or other communications. Our persistent urls are registered with the Handle System, a comprehensive system for assigning, managing, and resolving persistent identifiers, known as "handles," for digital objects and other resources on the Internet. The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which undertakes, fosters, and promotes research in the public interest.
MY DSPACE top If you are an authorized DSpace submitter or supervisor, or if you are a staff member responsible for DSpace collection or metadata maintenance, you will have a My DSpace page. Here you will find:
- a list of your in-progress submissions - from this list you can resume the submission process where you left off, or you can remove the submission and cancel the item.
- a list of the submissions which you are supervising or collaborating on
- a list of submissions that are awaiting your action (if you have a collection workflow role).
- a link to a list of items that you have submitted and that have already been accepted into DSpace.
EDIT PROFILE top This page allows you to change the information we have for you. You must be authenticated with your log-in to change any of your personal information.
SUBSCRIBE TO E-MAIL ALERTS top Users can subscribe to receive daily e-mail alerts of new items added to collections. Users may subscribe to as many collections as they wish. To subscribe:
- Go to the DSpace registration page by clicking on the sign-on link in the navigation bar on the left of the home page
- Fill out the registration form
- Navigate to a collection for which you would like to receive e-mail alerts, and click on the "subscribe" button (repeat for other collections)
- To edit your subscriptions, go to the "Subscribe" page.
FOR FURTHER ASSISTANCE... top For more information please contact your EMD Administrator
For general information and news about DSpace, visit the DSpace Website.
Browse | Search | Advanced Search | Communities, Sub-Communities and Collections | Sign on to DSpace | Submit | Handles | My DSpace | Edit Profile | Subscribe to E-mail alerts
